TERMS & CONDITIONS
Maarten Bun — Film Director / Cinematographer / Director of Photography
VERSION: SEPTEMBER 2026
These General Terms & Conditions apply to all quotations, agreements and services provided by Maarten Bun, including services performed as Film Director, Cinematographer, Director of Photography (DOP), Camera Operator and related creative and production services.
For agreements with Dutch clients, the Dutch version may be used as the governing version.
In the event of any discrepancy or difference in interpretation between the English and Dutch versions, the Dutch version shall prevail.
The most recent version of these Terms & Conditions is available at maartenbun.com. A downloadable PDF version is also available.
1. General
1.1 These General Terms & Conditions apply to every quotation, assignment, agreement and other legal relationship between Maarten Bun, hereinafter referred to as the “Contractor”, and the business client, hereinafter referred to as the “Client”.
1.2 These Terms & Conditions are intended exclusively for business-to-business assignments.
1.3 Deviations from these Terms & Conditions are valid only if agreed in writing.
1.4 If provisions in a written quotation or agreement differ from these General Terms & Conditions, the provisions of the quotation or agreement shall prevail.
1.5 The applicability of any general terms, purchasing conditions or other conditions of the Client is expressly rejected unless agreed otherwise in writing.
2. Quotations and formation of the assignment
2.1 Quotations and price estimates are non-binding unless expressly stated otherwise.
2.2 An assignment is formed once the Client has confirmed the quotation or assignment in writing, or once the Contractor has commenced the work at the Client’s request.
2.3 An option, availability check or verbal reservation does not constitute a confirmed booking.
2.4 Quotations are based on the information, briefing, schedule and scope of work known at the time the quotation is issued.
2.5 Changes to the briefing, schedule, shooting days, locations, scope of work, crew, equipment or other circumstances may affect the agreed price.
Creative development and pre-production
3.1 Pre-production services may include, among other things, concept development, research, treatments, scripts, visual development, shot development, location scouting, casting consultation, technical preparation, camera and lens testing, lighting plans, equipment preparation and production meetings.
3.2 These services are charged according to the agreed hourly, daily or project rate.
3.3 Treatments, concepts, scripts, visual proposals, shot lists, mood boards and other creative materials developed during a pitch or preparation phase remain the property of the Contractor unless agreed otherwise in writing.
3.4 The submission of a proposal, concept or treatment does not automatically grant the Client the right to produce, execute, copy or have the proposal carried out by a third party without the involvement or permission of the Contractor.
4. RATES
4.1 All rates are exclusive of VAT unless expressly stated otherwise.
4.2 Labour, equipment, travel and accommodation expenses, external rentals, crew and other production costs may be charged separately.
4.3 Services or work that fall outside the original scope of the assignment may be charged as additional work.
4.4 If no specific rate has been agreed, the Contractor’s customary rate applicable at the time the services are performed shall apply.
4.5 The current Maarten Bun Rate Card may be used as the basis for calculating fees and additional charges.
Shooting days and working hours
5.1 A standard shooting day for services as Film Director, Cinematographer / DOP or Camera Operator consists of a maximum of 10 working hours, excluding travel time, unless agreed otherwise in writing.
5.2 Working time includes, among other things, call time, preparation on location, rehearsals, technical preparation, filming, necessary production interruptions and wrap.
5.3 If a shooting day exceeds 10 hours, overtime may be charged.
5.4 Unless otherwise agreed in writing, the following overtime rates apply:
• hours 11 and 12: 150% of the standard hourly rate;
• hours 13 and 14: 175% of the standard hourly rate;
• every subsequent hour: 200% of the standard hourly rate.
5.5 In principle, a minimum rest period of 10 hours must be available between the end of one shooting day and the call time of the next shooting day.
5.6 If the Client’s schedule does not allow sufficient turnaround time, additional arrangements or charges may apply.
Travel and accommodation
6.1 Travel time is not included in a standard shooting day unless agreed otherwise in writing.
6.2 Business mileage travelled using the Contractor’s own vehicle is charged at €0.55 per kilometre excluding VAT, unless agreed otherwise in writing.
6.3 Parking, tolls, ferries, train travel, flights, taxis and other necessary transportation expenses are charged separately.
6.4 Where an overnight stay is reasonably necessary for the production, reasonable hotel and accommodation expenses shall be borne by the Client.
6.5 For substantial domestic or international travel, a travel day or travel time may be charged.
Equipment
7.1 Equipment is not automatically included in the Contractor’s labour or day rate.
7.2 Camera, lens, lighting, grip, monitoring, audio and other equipment packages are quoted separately when used for a production.
7.3 If external equipment needs to be rented, rental costs and any associated expenses shall be charged to the Client.
7.4 The Client is responsible for providing a safe working environment in which equipment can be used responsibly.
7.5 Damage to equipment caused by the Client, employees of the Client, cast, crew, visitors, locations or circumstances for which the Client is responsible may be charged to the Client insofar as such damage is not otherwise compensated.
7.6 Normal wear and tear and technical failures that cannot reasonably be attributed to the Client are excluded from this provision.
Safety and working conditions
8.1 The Contractor is entitled to refuse, suspend or terminate work where, in the Contractor’s professional judgement, an unsafe situation exists.
8.2 This may include, among other things, unsafe locations, vehicles, stunts, weapons, fire, water, working at height, electrical installations, extreme weather conditions, inadequate rest periods or other hazardous production circumstances.
8.3 The Client is responsible for appropriate safety measures, permits, insurance and, where necessary, qualified safety personnel.
8.4 Refusal to perform demonstrably unsafe work shall not constitute a breach of contract by the Contractor.
9. Changes and additional work
9.1 Changes to the agreed briefing, schedule, scope, locations, crew, shooting days or technical requirements may be considered additional work.
9.2 Additional meetings, scouts, tests, shooting days, edit sessions, additional photography, pick-ups or other services falling outside the original assignment may be invoiced separately.
9.3 Waiting time arising from circumstances outside the Contractor’s control forms part of the booked working day.
10. Cancellation and rescheduling
10.1 A confirmed assignment reserves the agreed date or dates for the Client.
10.2 In the event of cancellation of a short-term assignment, the Contractor may charge the following cancellation fees:
cancellation more than 96 hours before commencement: up to 50% of the agreed labour fee;
cancellation within 96 hours before commencement: up to 100% of the agreed labour fee.
10.3 Separate cancellation terms may be agreed for multi-day productions, extended reservations or productions involving substantial preparation.
10.4 Work already performed and external costs already incurred or committed remain payable in all cases.
10.5 Moving a confirmed shooting day to another date may be treated as a cancellation and a new booking, particularly where the Contractor is no longer able to offer the original date to another client.
10.6 In the event of force majeure, the parties will make reasonable efforts to find an appropriate solution.
11. Post-production and creative supervision
11.1 Where agreed, the Contractor may be involved in editing, grading, sound design, VFX, online finishing or other stages of post-production.
11.2 These services may be performed in person, digitally or remotely and are charged according to the agreed rate.
11.3 Where the Contractor has been engaged solely as Film Director or DOP, the Contractor is not responsible for technical or creative decisions made during post-production outside the Contractor’s involvement.
12. Recorded material and data
12.1 Unless otherwise agreed, the Client or the producer appointed by the Client is responsible for securing and archiving recorded material once it has been transferred to the Client.
12.2 The Contractor is not required to retain camera data, project files or other production data indefinitely.
12.3 If the Contractor temporarily retains a copy of production data, this does not create a permanent archiving or backup obligation.
12.4 The Client is advised to maintain multiple professional backups of important production material.
13. Copyright and intellectual property
13.1 Copyright and other intellectual property rights that belong to the Contractor by operation of law remain with the Contractor unless those rights have been transferred in writing.
13.2 Commissioning or paying for an assignment does not automatically constitute the transfer of all intellectual property rights.
13.3 Any licence or transfer of rights shall be determined by the specific agreement and applicable Dutch copyright legislation.
13.4 The Contractor’s moral rights shall be respected to the extent provided by applicable law.
13.5 Treatments, scripts, formats, visual concepts and other independent creative works may not be used outside the agreed production without permission.
14. CREDITS
14.1 Where a production customarily includes credits, the Contractor shall receive an appropriate credit for the function actually performed.
14.2 Depending on the services provided, this may include:
Director - Maarten Bun
Director of Photography - Maarten Bun
Cinematography - Maarten Bun
or another credit agreed in advance.
14.3 Unintentional errors in credits should, where reasonably practicable, be corrected after notification.
15. Portfolio, showreel and promotional use
15.1 Unless otherwise agreed in writing, the Contractor may, after the production has first been made public, use portions of the final work for the Contractor’s own portfolio, showreel, website, social media, festivals, presentations and professional promotion.
15.2 Confidential information and productions that have not yet been made public will not be published without permission.
15.3 Any applicable NDA or embargo shall be respected.
16. Artificial intelligence and machine learning
16.1 Treatments, scripts, concepts, images, stills, mood boards, visual designs and other creative materials created or supplied by the Contractor may not, without prior written permission, be used for the training, fine-tuning, development or evaluation of generative artificial intelligence or machine-learning systems.
16.2 The same applies to the systematic use of such materials for the purpose of reproducing, simulating or imitating the Contractor’s recognisable creative style, visual signature or body of work.
16.3 Use of materials by ordinary technical systems that are reasonably necessary to carry out the agreed production does not automatically fall within this restriction.
17. Responsibilities of the Client
17.1 The Client is responsible for providing accurate and complete information required for the proper performance of the assignment in a timely manner.
17.2 Unless otherwise agreed, the Client is responsible for obtaining all necessary permissions relating to locations, actors, models, extras, trademarks, music, artworks, archive material and other third-party rights.
17.3 The Client is responsible for obtaining the necessary permits, releases and production insurance.
17.4 Where the Contractor arranges certain matters on behalf of the Client, the Client remains responsible for final approval, permissions and financing unless expressly agreed otherwise in writing.
18. Confidentiality
18.1 Both parties shall treat information that is confidential in nature, or which can reasonably be understood to be confidential, accordingly.
18.2 Treatments, scripts, budgets, production plans, unpublished footage, commercial information and other confidential production documents will not be disclosed to unauthorised third parties without permission.
18.3 A separate non-disclosure agreement may contain additional provisions.
19. PAYMENT
19.1 Invoices must be paid within 30 days of the invoice date, unless a different payment term has been agreed in writing.
19.2 For larger assignments, international productions, substantial equipment rentals or productions involving significant external expenses, the Contractor may require an advance payment.
19.3 If the Client fails to pay an invoice within the agreed payment term, statutory commercial interest shall become payable.
19.4 Reasonable extrajudicial collection costs may also be charged to the Client.
19.5 In the event of overdue payment, the Contractor is entitled to suspend future or ongoing work until all outstanding amounts have been paid.
20. Liability
20.1 The Contractor shall perform the assignment to the best of the Contractor’s knowledge and ability and in accordance with professional standards.
20.2 The Contractor is not liable for damage resulting from incorrect or incomplete information supplied by the Client or third parties.
20.3 To the extent permitted by law, the Contractor shall not be liable for indirect loss, consequential loss, loss of turnover, loss of profit, reputational damage or loss of commercial opportunities.
20.4 Where the Contractor is liable for direct damage, liability shall be limited to the amount paid out under the applicable liability insurance policy in the relevant case.
20.5 If, for any reason, no insurance payment is made, liability shall be limited to the amount invoiced for the part of the assignment to which the damage relates, subject to a maximum of €10,000, unless mandatory law provides otherwise.
20.6 The limitations of liability set out above do not apply in cases of intentional misconduct or deliberate recklessness by the Contractor.
21. Force majeure, illness and unforeseen circumstances
21.1 The Contractor shall not be liable for failure or delay in performing services where this results from circumstances reasonably beyond the Contractor’s control.
21.2 Such circumstances may include illness, accident, serious transportation disruption, extreme weather, government measures, strikes, technical failures, location issues or other events of force majeure.
21.3 In such circumstances, the parties will consult with each other and make reasonable efforts to reschedule the work or find another appropriate solution.
21.4 Where reasonably possible, the Contractor may assist in finding a suitable replacement, but is not under an unlimited obligation to do so.
22. Complaints
22.1 Any complaint regarding services or invoices must be submitted in writing as soon as reasonably possible after discovery.
22.2 A complaint does not automatically release the Client from the obligation to pay the undisputed portion of an invoice.
22.3 The parties shall make reasonable efforts to resolve any dispute through consultation before commencing formal proceedings.
23. Governing law and jurisdiction
23.1 All legal relationships between the Client and the Contractor are governed by Dutch law.
23.2 Any dispute that cannot be resolved amicably shall be submitted to the competent court in the Netherlands, unless mandatory law provides otherwise.
24. Language and interpretation
24.1 These General Terms & Conditions may be made available in both Dutch and English.
24.2 The Dutch-language version constitutes the original and governing version.
24.3 In the event of any discrepancy, difference in interpretation or inconsistency between the Dutch and English versions, the Dutch version shall prevail.
25. Final provisions
25.1 If one or more provisions of these General Terms & Conditions are found to be wholly or partially invalid or unenforceable, the remaining provisions shall remain in full force and effect.
25.2 In such case, the parties shall replace the relevant provision with a valid provision that reflects, as closely as possible, the purpose and intent of the original provision.
25.3 The Contractor may amend these General Terms & Conditions from time to time.
25.4 In principle, the version of the General Terms & Conditions supplied to the Client when the assignment was entered into shall continue to apply to that assignment.
MAARTEN BUN
Film Director / Cinematographer / Director of Photography
maartenbun.com
hello@maartenbun.com
A downloadable PDF version of these General Terms & Conditions is available through this website.